Registration information
In order to assist the organisers, delegates are requested to register as soon as possible.
(Early birds register before 29 March 2024)
Please ensure that you receive a confirmation by e-mail from the organisers within 10 working days.
All invited speakers are requested to register, although they do not need to pay registration fees.
Important request to companies sponsoring delegates:
Please let us have the delegate’s personal e-mail address and other contact information.
Step 1 Click here to register ONLINE
Step 2 E-MAIL proof of payment (if applicable) to
iconconference@rkcommunication.co.za
Step 3 Ensure that you receive a confirmation by e-mail from the organisers within 10 working days.
It is your responsibility to ensure that we have received your registration.
Please take note that we DO NOT accept government orders.
Registration fees
On-site fee: 10% on late fee
| Please refer to fee entitlements | EARLY BIRD UNTIL 29 Mar 2024 |
STANDARD FEE FROM 30 Mar 2024 |
LATE FEE FROM 10 April 2024 |
| No VAT payable | Entire duration | Entire duration | Entire duration |
| INVITED SPEAKER | R0 | R0 | R0 |
| MEMBER of Icon (Includes all employees of Icon practices): | |||
| Icon Member & Icon Admin Staff | R2 100 | R2 500 | R2 900 |
| NON-MEMBER of Icon in private sector | |||
| Oncologist / Physicist / Oncology Social Worker (Psychosocial) / Pharmacist / Radiation Therapist / Scheme & Fund Administrator / Admin Staff / Nurse | R4 500 | R4 900 | R5 600 |
| Delegate in FULL-TIME government employment (without involvement in private practice): | |||
| State Consultant / Registrar / Medical Officer / Physicist / Oncology Social Worker (Psychosocial) / Pharmacist / Radiation Therapist / Nurse / Admin Staff | R1 700 | R1 900 | R2 400 |
| *ADDITIONAL TRADE DELEGATE / EXHIBITOR | |||
| Trade Delegate / Exhibitor: Registered representative in the service of a company participating in the trade exhibition | R4 900 | R5 500 | R5 900 |
| DAY DELEGATE / SPECIFIC DAYS | EARLY BIRD UNTIL 16 Feb 2024 |
STANDARD FEE FROM 17 Feb 2024 |
LATE FEE FROM 10 April 2024 |
| MEMBER of Icon | R900 / day | R1 100 / day | R1 300 / day |
| NON-MEMBER of Icon in private sector | R1 900 / day | R2 300 / day | R2 750 / day |
| Delegate in FULL-TIME government employment (without involvement in private practice) | R750 / day | R900 / day | R1 100 / day |
| *Additional Trade Delegate / Exhibitor | R2 050 / day | R2 450 / day | R3 000 / day |
PLEASE NOTE:
* ONLY trade delegates / representatives / exhibitors in the service of companies participating in the Trade Exhibition OR involved as sponsors will be allowed to attend the conference.
“Additional Trade Delegate / Exhibitor” refers to the additional trade delegates / exhibitors registered after the two free delegates given per exhibition stand.
Fee entitlements
Conference sessions for specific days as indicated in the programme for each group
Meet & Greet (Included for delegates registered for the entire academic conference)
Trade exhibition, lunches & refreshments during breaks
(Dinner is excluded for all delegates)
PLEASE NOTE: Dinner, travel and accommodation expenses are excluded and all delegates need to pay for their own travel and accommodation expenses for this conference. This arrangement also applies to the members of Icon.
Payment
Payment options
EFT / Bank deposit (preferred option):
Nedbank
Branch code: 198 765
Account number: 149 812 7800
Swift code: NEDSZAJJ (for international transfers)
Account name: Icon Managed Care (Pty) Ltd
Reference: Your name and surname
Please e-mail proof of payment to: iconconference@rkcommunication.co.za
Mobipaid: Secure online credit card payment
Payment link: https://mpaid.us/xghZ6
If you encounter difficulty or cannot make an EFT or direct bank deposit, please pay via the Mobipaid link.
We only accept Master Card and Visa.
Diners or American Express Cards are NOT ACCEPTED
This account is the same as the 2022 conference account.
Cancellation policy
Notice of cancellation must be received in writing.
The conference organisers shall be entitled to levy a cancellation fee as indicated below:
Up until 90 days prior to the first day of the event: 10% of the registration fee
Between 89 and 30 days prior to the first day of the event: 50% of the registration fee
Within 30 days of the first day of the event: 100% of the registration fee.
Social functions
Meet & Greet
Date: Friday, 10 May, 17:30
Venue: Exhibition area, Indaba Hotel & Conference Centre
Dress: Casual
Cost: Free of charge for all registered delegates. R300 for additional guests.
The Meet & Greet is free of charge for delegates registered for the ENTIRE academic conference.
Dinner
Date: Saturday, 11 May, 19:30
Venue: Injabulo, Indaba Hotel & Conference Centre
Dress: Smart attire / Day suit / Traditional
Cost: R450 For all registered delegates & additional guests.
PLEASE NOTE: There will be access control at all the functions. If you do register online for the functions, it will be presumed that you will not attend and you will not be registered for the relevant social function.
PLEASE NOTE: You are personally responsible for the full payment of these fees if your institution or company does not pay them.
Accommodation
Accommodation Arrangements
You are responsible for your own accommodation arrangements & payment.
We have secured group accommodation at the Indaba Hotel & Conference Centre.
PLEASE NOTE: These rooms will be reserved for conference delegates until 30 March 2024 and will be available on a first-come, first-serve basis.
Rates include breakfast & 15% VAT, but exclude incidental expenses & 1% tourism levy.
Rates are subject to change without prior notice.
All the hotels have complimentary Wi-Fi available.
Single rate: R1 595 per room per night
Bed and breakfast included, but excluding the 1% tourism levy of R15.95
Double / Twin rate (2 people / night): R2 195 per room per night
Bed and breakfast included, but excluding the 1% tourism levy of R21.95
To make a booking: Please phone 011 840 6600 or 011 840 6676 or email reservations2@indabahotel.co.za
(No online booking link)
Booking code: 6096088
Contact person: Portia
Tel: 011 840 6676
E-mail: reservations2@indabahotel.co.za
Website: www.indabahotel.co.za
Address: William Nicol Drive, Pieter Wenning Road
Johannesburg,
Fourways, Sandton
Parking: Free
Check-in time: From 15:00
Check-out time: 10:00
Please reserve your room before 30 March 2024.
Travel arrangements & shuttle service
You are responsible for your own travel arrangements.
No shuttle service will be provided. We would like to recommend that you make use of the Gautrain, Uber or any other taxi / shuttle services.
General information
CPD points (Continuing Professional Development Points)
The conference will be accredited by the Health Professions Council of South Africa and registered for CPD points.
Language
The official language of the conference will be English. No simultaneous translation into any other language will be provided.
Currency
ZAR South African Rand (R).
Climate
Average temperatures: 6 – 22o C. Jacket essential for the evenings. Mildly cool.
Electricity
The electricity supply in South Africa is 220 / 230 volts, AC 50 Hz. Three prong plugs required.
Insurance
The conference organisers cannot accept any liability for personal injuries sustained, or for loss of, or damage to, property belonging to Conference participants (or their accompanying persons), either during or as a result of the conference. Please check the validity of your own insurance.
Visas
It is strongly suggested that all travellers check the latest visa requirements with the nearest South African Embassy or Consulate before travelling,
OR visit http://www.dha.gov.za/index.php/applying-for-sa-visa
The passports of all travellers entering South Africa must contain at least two clean (unstamped) visa pages each time entry is sought.
Travellers entering South Africa from countries where yellow fever is endemic are often required to present their yellow World Health Organisation (WHO) vaccination record or other proof of inoculation. If they are unable to do so, they must be inoculated at the airport in order to be permitted entry.
Special dietary requirements
Halaal & vegetarian: Please indicate your requirements on the registration form.
Kosher meals & other dietary preferences: Please contact the organisers in this regard.
Time zone
South Africa is GMT + 2 hours.
